Getting Started #
If you’re bringing over inventory quantities and values at the time of conversion, import these records to load your starting inventory balances accurately.
Template Info #
- Required Source Data
- Location #
- Material
- Date
- Description
- Units
- Cost
- Optional Source Data
- N/A
- Additional Tips
- N/A
- Basic Steps
- Download TAD Template
- Copy the Source Data
- Import the Records
- Post Open Batch
- Validate Imported Data
Download TAD Template #
Open your source data file in Excel.
Click the Templates button on the left side of the ribbon.
If you’ve signed into TAD before, then you should receive the message below. Click Yes.
If you have not signed into TAD before, follow the Get Connected instructions.
Select the Implementation Balance – IN Inventory Counts template.
Click the Download Selected button.
This template includes multiple tables, so make sure to check the Skip Remaining Parameter Entry box and click the Download button to download them all at once.
You’ll see multiple worksheets, as shown below.
The IN Adjustment Entry sheet is used to import the transactions.
The IN Location Materials sheet is used to pull the Inventory GL Account, StdUM and StdECM values for each Location / Material.
Copy the Source Data #
Copy and paste the source data into the IN Adjustment Entry sheet. If your source data layout matches the example above, this will be a single copy and paste since the IN Adjustment Entry columns are already in the same order.
Import the Records #
Go to the IN Adjustment Entry worksheet.
Click the submenu of the Format Table button on the ribbon and choose the Regenerate Excel Formulas button. This will apply XLOOKUP and other formulas to multiple columns pulling default values from the IN Location Materials worksheet.
The Mth column defaults to the current month. Update this value if you’re loading balances as of the prior month.
Click the Format Table button to format the data you copied and to apply missing default values.
The *Result column will show Formatted for every record. You will see the default Company number applied.
Click the Get Batch # button to assign the next batch number.
The *Result column will show Batch #XX Assigned for every record.
Click the Assign Batch Sequence button to assign a sequential value to each record.
The *Result column will show Batch Sequence Assigned for every record.
Click the Validate Import button.
The *Result column will show Validated for every record. If this says Failure, then the *ErrorMsg column will provide the error.
Click the Execute Import button.
The *Result column will show Imported for every record.
That completes all steps needed in TAD. You can now open the batch in Vista to validate and post.
Post Open Batch #
Before opening the IN Adjustment Entry batch, you need to turn off Interfacing to the General Ledger. This prevents the batch from posting GL activity, which we do not want when loading these balances.
In Vista, go to Inventory → Programs → IN Company Parameters.
On the GL Interface tab, write down your existing value for the GL Adjustments Interface Level. Then select None, click Save and minimize the form.
Now you can open the batch in IN Adjustment Entry.
With the batch open, go to File → Process Batch, then click the Validate button followed by the Post button.
Once the batch posts, make sure to change your Interface Levels back to their normal values.
Validate Imported Data #
You can validate the Inventory Counts by running the IN Current Material Units Report report in Vista.
Enter your Company number.
Make all other parameters look like the image below.
Verify the On Hand amounts matches the transactions that you imported.
